Protect & preserve your records long term
You have records that need to be well-protected and preserved yet at the same time accessible. That’s a tall order for most offices. It requires storage space that grows as you grow and an indexing system so you can easily find a record when needed. It requires meeting strict compliance standards and finding a storage environment that keeps records safe long term. Quite frankly, it requires resources most offices don’t have readily available. That’s where IOS comes in.
Controlled, safe storage
IOS provides off-site records storage in a controlled environment that expands as you need it. Each client has a storage bay so records stay together, separate and apart from any other client. Russ Bassett cabinets designed for archiving special formats, allow IOS to accommodate permanent storage for microfilm, microfiche, aperture cards, engineering drawings and roll or flat drawings.
On-demand access
Clients have on-demand access to records physically or digitally. Using a secure Internet interface, file requests can be viewed without ever leaving your desk and can be delivered in a variety of electronic formats. Requests for archived records that used to take days are completed in hours or less, if required.
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Secure Certified Destruction Services
In addition to storage services, IOS provides plant-based (off-site) NAID certified shedding services. In addition to bulk shredding, we offer a variety of security containers for the collection of materials between service dates. We destroy all types of film, CDs, diskettes and tapes as well as provide computer hard drive destruction and recycling services for computers and other electronic equipment. Services can be provided on a recurring frequency or on an on-call basis with schedules based on the client’s needs.
Why use IOS records management solutions?
- Reduce costs and ensure compliance with file management and tracking solutions
- Streamline business processes
- Retrieve records faster and more cost effectively
- Move your office to a paperless environment
- Meet all long-term storage and retention requirements
- Provide disaster recovery protection
- Manage document conversion on your terms – convert what you need digitally and store the rest
Contact us to talk about your specific needs and we’ll get started tailoring a records management solution just for you.
